Privacy statement: Catholic Education Services - Diocese of Cairns
CES is bound by the Australian Privacy Principles contained in the Commonwealth Privacy Act.
What kinds of personal information does a school collect and how does a school collect it?
How will a school use the personal information you provide?
Parents, staff, contractors and other members of the wider school community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
Who might a school disclose personal information to and store your information with?
The school may also store personal information in the ‘cloud’ which may mean that it resides on servers which are situated outside Australia.
How does a school treat sensitive information?
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
Management and security of personal information
Each school has in place steps to protect the personal information the school holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records.
Access and correction of personal information
There are some exceptions to these rights set out in the applicable legislation.
To make a request to access or update any personal information CES or a school holds about you or your child, please contact the school’s Principal in writing.
The school may require you to verify your identity and specify what information you require. The school may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the school will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for refusal.
Consent and rights of access to the personal information of pupils
Generally, a school will refer any requests for consent and notices in relation to the personal information of a pupil to the pupil’s parents. A school will treat consent given by parents as consent given on behalf of the pupil, and notice to parents will act as notice given to the pupil.
As mentioned above, parents may seek access to personal information held by a school or CES about them or their child by contacting the school’s Principal. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the school’s duty of care to the pupil.
A school may, at its discretion, on the request of a pupil grant that pupil access to information held by the school about them, or allow a pupil to give or withhold consent to the use of their personal information, independently of their parents. This would normally be done only when the maturity of the pupil and/or the pupil’s personal circumstances so warranted.